Administrative Coordinator / Organizer
Friends of Merrymeeting Bay
October 23, 2012

Friends of Merrymeeting Bay – an active, membership-driven grassroots environmental organization dedicated to the preservation, protection, and enhancement of the natural ecosystems of Merrymeeting Bay – seeks an Administrative Coordinator/Organizer. We employ a variety of strategies to fulfill our mission, including land protection, advocacy, research, education, and membership activities.

Merrymeeting Bay is a freshwater tidal estuary of international significance, known for its populations of rare plants, anadromous fish, and migratory waterfowl.

The successful applicant will be passionate about our mission and the strategies therein. You must be able to work efficiently and independently from a home office, recognize priorities and work under the direction of the Steering Committee overall and the Chair in particular. Applicant should live in or be willing to relocate to the Bay area and be eager to learn.

Candidates should be experienced in foundation and non-foundation fundraising, administrative tasks, grassroots organizing and volunteer outreach. Experience in land protection, advocacy, research, and education is also desirable. Database management [Excel and Access] as well as excellent writing and verbal skills are essential. Knowledge of HTML to maintain website will be helpful.

This is a full-time position with a salary range from $24,000 - $34,000 depending on experience and qualifications. Benefits include a flexible work schedule, sick and vacation policy, and additional contribution towards health care. Some evening and weekend work is required. Passion for the work and the environment are key.

Send resume, three references, and two writing samples [one should be a brief hypothetical Letter of Interest (LOI) submitted to FOMB as a potential grantor, for a piece of conservation land you want to protect in Dresden; and the other, your choice] to Ed Friedman at Friends of Merrymeeting Bay, P.O. Box 233, Richmond, ME, 04357 or email to edfomb@comcast.net . Position closes December 15 or when suitable candidate is hired. Electronic submissions are preferred. Questions can be directed to Ed at 207-666-3372.

More information about FOMB and complete job description may be obtained from our web site at www.friendsofmerrymeetingbay.org . Particularly useful materials may be found under the “Cybrary” link and in issues of our newsletter Merrymeeting News in the “About FOMB” section.

Job Description

Administrative Coordinator/Organizer, Friends of Merrymeeting Bay
Job Description –October 23, 2012

From the original job posting: “Candidates should be experienced in foundation and non-foundation fundraising, administrative tasks, grassroots organizing, and outreach. Experience in land protection, advocacy, research, and education is also desirable.

This is a full-time position with salary range of $24,000 - $34,000 depending on experience and qualifications. Benefits include a flexible work schedule, sick and vacation policy, and additional contribution towards health care. Some evening and weekend work is required.

The successful applicant will be passionate about our mission and the strategies therein. You must be able to work efficiently and independently from a home office and work under the direction of the Steering Committee overall and the Chair in particular. Applicant should live in or be willing to relocate to the Bay area.

Knowledge of HTML to maintain website helpful. Database management [Excel & Access] as well as excellent writing and verbal skills are essential.”

Organizing:

• Increase volunteer participation by identifying and developing opportunities for members to get involved in FOMB’s work. This is central to all of the ACO’s work. The ability to train volunteers in all aspects of our work and involve the membership base is critical.
• Any activity that can be successfully accomplished by volunteers should be.
• Developing positive relationships with FOMB members and members of the community to strengthen involvement in various FOMB committees, projects and programs.
• Recruit, oversee, train, and provide recognition for volunteers.
• Extend visibility of FOMB’s work in the community through positive outreach.

Fundraising:

• ACO is expected to raise his or her salary equivalent yearly. This money does not need to be specifically designated for salary, but can be designated for any of FOMB’s project work. It does not include normal renewals or annual appeal income but does include new major donor visits.
• Explore and secure capacity building grants as well as grants for specific program (e.g., the Current Study, Bay Day, the archaeological dig, internships, advocacy) work.
• Coordinate major donor program and do major donor visits as appropriate.
• Cultivate major donors
• Explore and implement other fundraising opportunities (e.g., house parties, auctions, special events or projects).
• Oversee Annual Appeal and renewals.                                                                                                          

Administrative:

• Database management in an Access database and Excel spreadsheets, (regular membership mailings, annual appeal, newsletters, database updates). Improve tracking of information such as volunteer hours and activities, and contributions.
• Oversee publication of 4 newsletter issues per year.
• Attend regular Board (SC) meetings, and sub-committee meetings supporting this groups as directed.
• Coordinate maintenance of website.
• Answer general queries from the public or from members about any of FOMB’s programs (or field to the appropriate party).
• Organize, maintain, and update FOMB paperwork.
• Maintain and submit weekly time logs of work performed.

Program work

• Support Board and Committees as directed to keep projects moving forward. This requires relatively detailed knowledge and understanding of FOMB’s work in its four major program areas (Research & Advocacy, Membership & Fundraising, Education, and Conservation & Stewardship).
• Coordinate school outreach program. Work with Education sub-committee to expand program providing existing program is running smoothly. Estimated 25% of full time position.
• Assist with coordination of Summer Outings, Speaker Series, Bay Day, and any other FOMB events as needed.
• Assist with water quality program as directed. Coordinate recording, and analyses of basic WQ data.
• Assist with easements and landowner outreach as time and experience allow.
• Assist with research and advocacy as time and experience allow.
• Staff will be expected to take over the above program work over time.

Priorities
     •Fundraising.
     •Strengthening sub-committees and organization through member/community outreach and volunteer organizing. Volunteers, volunteers, volunteers!
     •   Administrative duties.

• Education program running smoothly